Join Deloitte as an Executive Assistant in Poland. Work in a flexible hybrid role in Rzeszow with excellent growth opportunities and a dynamic work environment.

Executive Assistant – Jobs In Poland | Rzeszow

Position Overview

• Position: Executive Assistant
• Work Arrangement: Full-time, Hybrid
• Location: Rzeszow, Poland
• Department: Business Services Center (PL)
• Team: Administrative Support
• Area of Interest: Administration
• Way of Work: Hybrid (partially from home, partially in the office)

In this Executive Assistant role, you will provide administrative support to top-level management and contribute to various business functions. The role offers a flexible hybrid work model, allowing you to balance working from home and the office while supporting the day-to-day operations and strategic initiatives of the company.

Job Description

As an Executive Assistant, you will be responsible for providing administrative support to top-level executives. Your role will involve managing calendars and travel arrangements, organizing internal and external meetings, preparing reports and presentations, and handling various administrative tasks. You’ll also support the business team in managing documentation, invoicing, and expenses, and ensuring smooth communication across departments.

Find More Jobs Like This: HR Support Jobs in Rzeszow

Key Responsibilities

• Manage executive calendars and coordinate travel arrangements.
• Organize internal and external meetings, prepare meeting minutes.
• Handle correspondence, document management, and invoicing.
• Prepare presentations, reports, and Excel spreadsheets.
• Support with expenses management and event organization.
• Arrange gifts, flowers, and dinners for clients or business partners.
• Provide administrative support for business events and team activities.
• Collaborate with team members and business units to ensure smooth operations.

Ideal Candidate Profile

We are seeking a detail-oriented, highly organized, and proactive Executive Assistant. You should be comfortable working in an international, multi-cultural environment, with experience managing top-level executives. The ideal candidate will have strong communication skills, the ability to manage multiple tasks effectively, and a positive attitude to support both internal and external clients.

Skills and Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and organizational skills.
• Fluent in English, with the ability to work in a multi-lingual environment.
• Experience in a similar role, preferably within a professional services environment.
• Strong time management skills and ability to prioritize tasks.
• Ability to maintain discretion and confidentiality in all aspects of the role.
• Knowledge of SAP and TOP systems is a plus.
• Ability to work independently while maintaining effective communication with team members.

Education and Experience

• Minimum Bachelor’s degree.
• Previous experience as an Executive Assistant or in a similar administrative role.
• Experience working in a multinational or professional services environment is preferred.
• Experience in calendar and travel management, meeting coordination, and document handling.

What We Offer

• Stable employment in a global, multinational company with an employment contract.
• Flexible hybrid work model: a combination of home and office-based work.
• Additional paid days off (including 2 days for charity activities).
• Private medical care, life insurance, and travel insurance.
• Access to recreational and social activities (MyBenefit, Multisport, bike rental, sports teams).
• Onboarding plan and Buddy Program for support from day one.
• Inclusive, friendly culture with diversity and inclusion programs.
• Career development opportunities, including access to training platforms like Udemy for Business and LinkedIn Learning.

Selection Process

1. Apply and submit your resume.
2. Short online interview with the recruiter.
3. Interview with team members.
4. Feedback provided regardless of outcome.

About Deloitte

Deloitte offers a diverse, inclusive, and intellectually stimulating work environment. With operations in 150 countries, Deloitte empowers professionals to grow their careers through challenges and continuous development.

Next Steps

Ready to apply for Executive Assistant Jobs In Poland? Send your application today! We look forward to meeting you during the recruitment process.

Acknowledgment & Diversity

At Deloitte, we celebrate diversity and encourage applicants from all backgrounds to apply. We are committed to fostering an inclusive environment for all employees.

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