Are you organized, detail-oriented, and looking for a rewarding career in finance? Accounts Payable Coordinator jobs in USA offer excellent opportunities to work in a supportive and dynamic environment. One such opportunity is the Accounts Payable Coordinator position at Rosen Hotels & Resorts in Orlando, Florida. This role is perfect for individuals who enjoy working with numbers, managing invoices, and ensuring smooth financial operations within a prestigious hospitality company.

Accounts Payable Coordinator Jobs in USA: Join Rosen Hotels & Resorts in Orlando, FL 32801

Are you organized, detail-oriented, and looking for a rewarding career in finance? Accounts Payable Coordinator jobs in USA offer excellent opportunities to work in a supportive and dynamic environment. One such opportunity is the Accounts Payable Coordinator position at Rosen Hotels & Resorts in Orlando, Florida. This role is perfect for individuals who enjoy working with numbers, managing invoices, and ensuring smooth financial operations within a prestigious hospitality company.

About Rosen Hotels & Resorts Accounts Payable Coordinator Jobs in USA

Accounts Payable Coordinator Jobs in USA Rosen Hotels & Resorts is a renowned hospitality company located in Orlando, Florida, with the postal code 32801. We are known for our exceptional service, comfortable accommodations, and welcoming atmosphere. With over 3,000 associates, Rosen Hotels & Resorts is one of Florida’s most respected hospitality companies. Our diverse and friendly workplace values each employee’s individuality and ideas, fostering a collaborative and innovative environment where everyone can grow and succeed.

What Does an Accounts Payable Coordinator Do?

An Accounts Payable Coordinator Jobs in USA at Rosen Hotels & Resorts plays a crucial role in managing the company’s financial transactions related to payments and invoices. You will ensure that all vendor invoices are processed accurately and on time, maintaining strong relationships with vendors and internal departments. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

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Key Responsibilities

1. Process Vendor Invoices Accounts Payable Coordinator Jobs in USA
   • Invoice Management: Receive and review vendor invoices for accuracy, ensuring they are correctly coded and authorized.
   • Data Entry: Enter invoice details into the accounting system accurately and promptly.
   • Verification: Verify that the proper sales tax is applied and that all necessary approvals are obtained before processing payments.
2. Handle Payments:
   • Payment Processing: Prepare and process vendor payments according to their due dates and payment terms.
   • Transaction Management: Issue receipts, refunds, credits, or change due to customers accurately.
3. Maintain Records:
   • Electronic Filing: Electronically file all invoices and maintain organized records for easy retrieval.
   • Sales Records: Maintain accurate sales records and reports to track financial transactions.
4. Monitor Accounts Payable:
   • AP Aging: Monitor accounts payable aging reports to ensure timely payments and manage outstanding balances.
   • Vendor Statements: Review vendor statements regularly to reconcile discrepancies and ensure all payments are accounted for.
5. Reconciliation and Reporting:
   • Monthly Reconciliation: Prepare monthly reconciliations for in-house accounts to ensure financial accuracy.
   • Month-End Reports: Generate month-end reports to provide insights into the company’s financial status.
6. Inventory and Order Management:
   • Inventory Tracking: Keep track of food and supply inventories, placing orders as needed to avoid shortages or wastage.
   • Product Rotation: Utilize adequate quantities and rotate products to minimize spoilage and waste, ensuring fresh supplies are always available.
7. Improve Processes:
   • Efficiency: Seek opportunities to improve accounts payable processes to enhance efficiency and accuracy.
   • Problem-Solving: Communicate invoice discrepancies to appropriate parties and track outstanding items to resolution.
8. Compliance and Policies:
   • Policy Adherence: Comply with the company’s drug-free and tobacco/nicotine-free policies to maintain a safe and professional work environment.
   • Standards Compliance: Ensure all activities adhere to company standards and procedures.
9. Special Assignments:
   • Management Tasks: Perform any other related duties as assigned by management to support the overall financial operations.

Required Qualifications

To be successful in the Accounts Payable Coordinator role, you should meet the following qualifications:

Education

• High School Diploma: A high school diploma or equivalent is preferred.
• Specialized Training: Additional training or education in data processing, clerical/administrative tasks, or equipment operation is a plus.

Experience

• Relevant Experience: 12 to 18 months of related experience in accounts payable or a similar financial role is required. Equivalent combinations of education and experience may be considered.
• Technical Skills: Intermediate skills in 10-key (numeric keypad), alphanumeric data entry, spreadsheet management, and word processing.
• Accounting Knowledge: Basic understanding of accounting principles and database management.
• Computer Proficiency: Proficient in using Microsoft Excel, Word, and other accounting software.

Skills

• Attention to Detail: High attention to detail to ensure accuracy in data entry and financial transactions.
• Organizational Skills: Strong organizational skills to manage multiple tasks efficiently and maintain orderly records.
• Communication Skills: Excellent verbal and written communication skills to interact effectively with vendors and internal departments.
• Problem-Solving Skills: Ability to identify issues, communicate discrepancies, and find solutions promptly.
• Time Management: Ability to prioritize tasks and manage time effectively to meet deadlines.
• Teamwork: Ability to work well with other team members to achieve common goals and support the overall financial operations.
• Physical Ability: Ability to lift up to 25 lbs consistently and up to 50 lbs infrequently to handle physical tasks as needed.

Physical Requirements

This role involves both physical and mental tasks to ensure effective financial operations:

• Physical Activity: Ability to sit, stand, and move around the office for extended periods.
• Manual Dexterity: Good hand-eye coordination and the ability to use computers and office equipment efficiently.
• Strength: Ability to lift up to 25 lbs consistently and up to 50 lbs infrequently when needed.
• Sensory Requirements: Good vision and the ability to hear and speak clearly for effective communication and data entry.

Benefits of Working with Rosen Hotels & Resorts

Working at Rosen Hotels & Resorts offers numerous benefits that support both your professional and personal growth:

• Affordable Health and Dental Insurance: Comprehensive health and dental plans to keep you and your family healthy.
• On-site Medical Center: Access to medical services conveniently located on-site.
• Competitive Compensation: Fair and competitive salaries to recognize your hard work.
• Holiday Pay: Paid holidays to enjoy time with your loved ones.
• Paid Vacation and Personal Days: Time off to relax and recharge.
• Tuition Reimbursement and Higher Education Scholarships: Support for your educational pursuits and career advancement.
• 401(k) Retirement Savings Plan: A retirement plan to help you save for the future.
• Childcare Financial Assistance: Help with childcare costs for working parents.
• Hospitality and Dining Discounts: Discounts on services and products within Rosen Hotels & Resorts.
• Family Outreach Center: Resources and support for your family’s needs.
• And Many More Benefits: Additional perks to enhance your work experience and overall well-being.

Why Choose Rosen Hotels & Resorts?

Our company is committed to creating a diverse and friendly workplace where every employee is valued. With over 3,000 associates, we thrive on teamwork and innovation. We believe that our employees are our greatest asset, and we strive to provide a supportive environment where you can grow and succeed. Our extensive and innovative benefits, along with excellent career opportunities, ensure that our associates are rewarded for their commitment to quality and service. This dedication results in a level of employee longevity unique in the hotel industry.

Equal Opportunity Employer

Rosen Hotels & Resorts is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, ethnicity, sexual orientation, ancestry, genetics, gender identity or expression, disability, protected veteran status, or marital status. We are committed to creating a diverse and inclusive workplace where all employees can thrive. Additionally, Rosen Hotels & Resorts is a VEVRAA Federal Contractor.

Job Categories

• Skills:
  • Accounts Payable, Invoice Processing, Data Entry, Communication, Organizational Skills, Problem-Solving, Customer Service, Attention to Detail, Time Management, Teamwork
• Education:
  • High School Diploma, Clerical/Administrative Training, Accounting Knowledge

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